Operations & Recruitment Associate
SKOKIE, IL
Team
Job Location
ADMINISTRATIVE
Type of Job
FULL TIME
About the job
We are seeking a highly organized and detail-oriented individual to join our team. You will assist with the day-to-day operations, playing an integral role in providing administrative support to ensure efficient operation of the office. You will also support recruiting and onboarding initiatives. Along with the Head of Talent, you will be an essential facilitator of our recruiting process and will work with the hiring managers and candidates. By being efficient and thoughtful, you'll create a seamless candidate experience by keeping our Applicant Tracking System organized and up-to-date, by scheduling interviews with candidates and members of the team in a timely fashion, and by being a champion of our company’s values.
Responsibilities
Support general office organization, monitoring office inventory and ordering supplies
Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
Responsible for completing the new hire onboarding checklist, including initiating internal communications, welcoming new hire, and onsite orientation
Responsible for company calendar setting by scheduling board meetings, all hands meeting, quarterly information meetings, monthly safety meetings, etc.
Manage company wide event planning and assist with other social activities
Run errands for company internal and external events (2-3 times a month)
Assist in managing shipping, receiving, and freight forwarding
Assist in posting news items on website and social media; making updates to both as needed
Partner with Head of Talent to schedule phone screens and coordinate on-site interviews with hiring managers across the organization
Post open positions on job boards, internally, and encourage team members to use their network as a sourcing strategy
Coordinate candidate travel to NuMat
Help coordinate and communicate with third party agencies
Help with daily operations of Greenhouse (ATS) and all other talent tools
Ensure a great experience candidate throughout the recruiting process
Participate in adhoc recruiting and people projects to help scale the function
Support special projects as assigned by the director of administration
Prepares information and research as requested
Independently prioritize daily tasks and responsibilities
Individual Characteristics
Minimum of high school diploma or GED equivalent required
Associate's or bachelor's degree preferred
Previous successful experience in an office environment required
Impeccable organizational/time management skills, and attention to detail
Computer knowledge and experience using Microsoft, Google Workspace
Excellent communicator, both spoken and written
Solid interpersonal skills, enjoys working with people
Thrives working both independently (a self-starter) and collaboratively
Dependable, respectful, and consistently works to uphold company ethics and standards
NuMat Technologies (“NuMat”) is a start-up company innovating at the intersection of high-performance computing, chemistry and advanced manufacturing. NuMat is a recognized pioneer in the field of metal-organic frameworks (MOFs) — an emerging class of nanomaterials which can be programmed to uniquely interact with target molecules at the atomic level. NuMat’s expertise lies in the design and integration of MOFs into next-generation storage, separation and purification systems. In doing so, NuMat enables previously unachievable form factors, performance and cost-advantaged production economics in the electronics, life-sciences and energy sectors.